Administrative Assistant (part-time)
Position Description
Green Air is a leading provider of commercial, preventative air cleaning services dedicated to delivering exceptional customer service and quality. We are seeking a highly organized and detail-oriented Administrative Assistant to support our team in a part-time, primarily remote role.
Job Summary: The Administrative Assistant will work primarily remotely to provide comprehensive administrative support to Green Air. This role requires a proactive individual with excellent communication and organization skills, the ability to multitask, and strong attention to detail. The ideal candidate will proactively assist in maintaining efficient office operations and ensure a smooth flow of information within the organization.
Attendance at standing onsite meetings will be required occasionally.
Primary Job Duties:
· Direct phone calls, voicemails, emails, and other correspondence timely and appropriately.
· Schedule and coordinate meetings, as needed.
· Maintain and organize electronic filing systems.
· Order and manage office supplies and inventory.
· Prepare and distribute invoices, reports, letters, and other documents regularly.
· Handle customer and employee inquiries by providing excellent customer service.
· Seek continuous improvement opportunities to maximize efficiency in assigned tasks.
· Attend monthly meetings in-person or virtually as a participant and to keep record of the meeting.
· Create reporting dashboard for management team to review information as assigned. Support the management team with various administrative tasks and projects as needed.
· Ensure compliance with company policies and procedures.
· Keep all relevant team members updated with relevant information as required.
· Learns all aspects of duties related to company operations.
· Other duties as assigned